ºÚÁÏÕýÄÜÁ¿

Upcoming One Card Transition: Key Dates and Actions for Cardholders and Verifiers

Last December, we announced that in the Spring of 2026 the university would be transitioning to a unified One Card that will support both travel-related expenses and traditional purchasing card (PCard) purchases. (See the Finance News story, ‘Transition to One Purchasing Card Program’.)

We are excited to now share additional information about this One Card initiative as we approach the May 2026 implementation. Our goal is to ensure a well-informed and smooth transition for all cardholders and verifiers as we work collaboratively to simplify university purchasing and strengthen program controls. Please note that this transition only impacts the current travel card program and purchasing card program. The HazMat card program will remain as is.

Next Steps and Action Items

The next steps and action items for transitioning to the One Card vary depending on the type of card you currently hold and / or verify transactions for in the Oracle Internet Expenses - Procurement Card Application. Please view the section that applies to you or the type of card transactions you verify.

1. Travel Card Only Cardholders / Verifiers

Cardholders will receive a survey later today to indicate your preferred method for receiving your new One Card (e.g. in-person pick up or mail). Those selecting in-person pick up will receive additional instructions.

Key Dates

• By May 8: Complete card distribution method survey (to be sent later today)
• May 11-15: New One Cards distributed via preferred method; cards can be used immediately for allowable university travel expenses after activation.
• May 29 at 5:00 p.m.: All previous Travel Cards will be closed by Procurement Services. New One Card must be activated by this date.
• June 12 at 5:00 p.m.: All transactions made with the previous closed Travel Card must be verified in Oracle to align with fiscal year-end close deadlines.

Action Items

1. Activate your new One Card upon receipt and no later than May 29 at 5:00 p.m. Cards can be used immediately after activation and transactions will be loaded into Oracle for verification. Cards not activated by this date will be closed and require a replacement card request.
2. Update the credit card information on any pending or upcoming travel-related charges (in CTP or elsewhere) so they are billed to your new One Card.
3. Destroy your old Travel Card after activating your new card.
4. Card verifiers: Verify all travel-related expenses made with the Travel Card in Oracle by June 12 at 5:00 p.m. to align with fiscal year-end close deadlines.

2. Both PCard and Travel Card Cardholders / Verifiers

Cardholders will receive an email notification on May 13 alerting you that your existing PCard is now enabled for both travel-related expenses and traditional PCard purchases. Once enabled, your existing PCard becomes your One Card and should be used for all allowable purchases going forward. You should stop using your existing Travel Card at this point.

Key Dates

• May 13: Existing PCard becomes the card you will use for all allowable travel-related expenses and traditional PCard purchases.
• May 29 at 5:00 p.m.: All previous Travel Cards will be closed by Procurement Services.
• June 12 at 5:00 p.m.: All transactions made with the previous closed Travel Card must be verified in Oracle to align with fiscal year-end close deadlines.

Action Items

• Update the credit card information on any pending or upcoming travel-related charges (in CTP or elsewhere) so they are billed to your PCard.
• Destroy your old Travel Card on May 29.
• Card verifiers: Verify all travel-related expenses made with the Travel Card in Oracle by June 12 at 5:00 p.m. to align with fiscal year-end close.

3. PCard Only Cardholders / Verifiers

Cardholders can continue using your existing PCard as usual for general purchases. If there is a need to make university travel purchases on the card in the future, please contact Procurement Services to request the travel merchant category codes are enabled on your card.

Action Items

• No action needed.

If you are a ‘Travel Card only’ or ‘Both PCard and Travel Card’ cardholder, watch for follow up emails with additional information and resources specific to your scenario. Card verifiers will also receive communications with additional information on some changes to the verification process.

Card Limit Alignment

In preparation for the transition to the One Card, Procurements Services and your Administrative Leadership Group (ALG) member(s) completed a thorough review of 36 months of purchasing activity for each cardholder to ensure appropriate spending limits are in place. If your single purchase or monthly cycle limits will be adjusted as part of this review, your new limits and the effective date will be communicated prior to the transition to the One Card. Going forward, all university card limits will be assigned within a defined tier structure based on purchasing activities to ensure consistency and minimize risk. Please contact your ALG member if you have questions about your assigned spending limits.

Why ºÚÁÏÕýÄÜÁ¿ Is Moving to a One Card

The transition to the One Card strengthens ºÚÁÏÕýÄÜÁ¿’s financial stewardship by simplifying card usage, reducing program risk, and ensuring consistent controls across all academic and administrative units.

The One Card initiative is designed to:

• Reduce complexity by consolidating purchasing and travel into one card.
• Strengthen internal controls and standardize spend limits across the university so cardholders have clear, predictable purchasing authority that reflects real spending needs.
• Improve visibility through enhanced tools in Visa Spend Clarity, which is a web-based tool that lets you see your card activity in real time, including balance, spending limits, and available credit. Instructions for how to sign up are forthcoming for all university cardholders!

Support

Updated resources, training, and open office hour opportunities will be shared in the upcoming targeted communications to each cardholder group. Procurement Services is dedicated to providing enhanced support throughout the One Card rollout.

If you have any questions, please contact Shawn Facchiano, Director of Procurement Services (sfacchia@andrew.cmu.edu) or Jon Mosimann, Procurement Specialist (jmosiman@andrew.cmu.edu).