Next Steps and Action Items for Dual PCard and Travel Card Holders
We are excited to share targeted information about how this One Card initiative will specifically impact you as a cardholder with both a PCard and a Travel Card as we approach the May 2026 implementation. Our goal is to ensure a well-informed and smooth transition for all cardholders as we work collaboratively to simplify university purchasing and strengthen program controls.
Next Steps and Action Items for ‘Both PCard and Travel Card’ Cardholders
On May 13, you will receive an email notification that your existing PCard is now enabled for both travel-related expenses and traditional PCard purchases. Once enabled, your existing PCard becomes your One Card and should be used for all allowable purchases going forward. You should stop using your existing Travel Card at this point. Travel Cards will remain open after the new card is activated to allow final travel expenses to go through, but will be closed by Procurement Services on May 29 at 5 p.m.
Key Dates
- May 13:
- Existing PCard becomes the card you will use for all allowable travel-related expenses and traditional PCard purchases.
- May 29 at 5:00 p.m.: All previous Travel Cards will be closed by Procurement Services.
- June 12 at 5:00 p.m.: All transactions made with the previous closed Travel Card must be verified in Oracle to align with fiscal year-end close deadlines.
Action Items
- Update the credit card information on any pending or upcoming travel-related charges (in CTP or elsewhere) so they are billed to your PCard.
- Destroy your old Travel Card on May 29.
- Card verifiers: Verify all travel-related expenses made with the Travel Card in Oracle by June 12 at 5:00 p.m. to align with fiscal year-end close.
Resources
- Open Office Hours: Stop by the Procurement Services Open Office Hours (Zoom) to ask questions and get help. Open office hours are scheduled on the following dates:
- Tues., May 19 from 2–3 p.m. ()
- Wed., May 27 from 9:30–10:30 a.m. ()
- Thurs., June 4 from 2–3 p.m. ()
- Tues., June 9 from 10–11 a.m. ()
If you have any questions on the Purchasing Card program, please contact Procurement Services (procurement-inbox@andrew.cmu.edu). For questions specific to the Oracle PCard verification process, please contact orclhelp@andrew.cmu.edu.